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3 Insights on the Different Phases of ERP Implementation

There are many processes which are essential for the optimal running of a business. Enterprise Resource Management tries to simplify all these functions, making the entire business process manageable. Several departments can be managed using this type of software including order and inventory management, accounting functions, human resource management functions, customer relationship management and much more. With the advent of technology, ERP has become not only necessary but also vital to run any business in today's smart technology society efficiently.

The most essential and central feature of the ERP systems and management is that there is a shared database which supports functions from all departments. For instance, it is possible to have employees from the accounting and customer service sections of the same business logging into the same system and to access different information which suits their needs. Here are a few insights that will help you in the implementation of an ERP system.

 

ERP’s role in synchronizing reporting and automation

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One of the features that you will like about ERP software is that it offers some level of synchronized reporting and automation. Using the system, you do not have to force employees to maintain separate databases or manually merge spreadsheets in order to consolidate reports. There are systems that allow an automated flow of information through the systems to one central dashboard for reporting and analyzing business data. For instance, sales orders will flow into the financial system without the need to be keyed in by the sales staff. Then, there is also the fact that ERP systems make it easier for the employees to understand the key metrics which determine the performance of the business.

 

The scope of ERP

When ERP systems first rolled out in business the main aim was to simplify small operations. With time, it has expanded to encompass aspects such as business intelligence (BI) which is very useful when handling functions such as front office management, sales force automation, marketing automation and functions such as e-commerce. Small and mid-size enterprises, therefore, need ERP software to manage and improve their performance.

 

3 Insights when Implementing ERP

ERP Implementation is an easy transition with the proper implementation team. We have over 20 years of experience allowing us to guide you with ease through your companies very own digital transformation. With technology moving so fast, big data growing and IoT it has become almost a necessity to transition. However, it is not a process that you jump blindly into. If you want to be successful with the process, you need to map out a robust implementation strategy with an expert team like us. Here are some insights that can help with implementation.

 

  1. Understand the business value of ERP

 

Before investing in any of the software, you need to not only think about its cost, but also the business cost of integration and implementation into your business operation. The core value which comes with ERP systems is that it helps employees do their work more efficiently by breaking down the traditional barriers which exist between business units with systems that did not pass data back and forth.

 

When looking for an ERP system, look for one that has the ability to:

  •  Give a real-time and global view of data which will make it easy to proactively address your business issues before they become problems and look for workable improvements.
  •  Look for a system that allows you to improve financial compliance with the standards and regulations, therefore reducing risk.
  •  Get a system that effectively automates important business processes such as order to fulfilment, lead to cash and procure to payment procedures.
  •  Choose a system that enhances your customer service by providing a billing source and relationship tracking path.

 

So remember the above four key pillars to help your team determine the success of your ERP system within your organization. There are many options so contact us if you need guidance.

 

  1. Preparing the employees before implementation

 

The second important insight that you need before getting an ERP system is employee preparation for the process. There are companies who have gotten superior quality systems such as SAP, Oracle or Microsoft Dynamics, but failed in the implementation because they did not prepare their staff beforehand. Before we implement an ERP, we help you assess your employees’ level of knowledge and decide whether to organize training seminars and workshops which could help them know how to manage the systems. Refresher courses and mentoring from our IT staff and other people who understand the systems well will also ease the implementation process.

 

  1. Anticipate and prepare for technical issues

 

Even the best ERP systems from SAP, Oracle, and Microsoft Dynamics fail from time to time. Before implementing the systems, you have to know that failure is a possibility, we have so much experience with these systems that we know what to anticipate. We know how to quickly get solutions for the problem at hand. Data should always be backed up, and you should decide whether you want an on-premise solution, cloud solution or hybrid solution. We can help you make that choice. We will provide you will a project roadmap outlines every step of the implementation process. The map gives timelines in which you have to acquire software, hardware, data conversion processes, data entry processes and network validation to keep the implementation moving smoothly.  

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Other insights that will guide you when doing implementation include narrowing down your options, getting systems for data quality control and addressing the business digital transformation challenges which will result from the process prior to implementation. You will need the support of your business managers and all employees to adapt, ERP implementation is the future.

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